So your organization meets regularly; has a very structured process for generating the agenda; communicates the agenda with a “community” and publishes the minutes resulting from the meeting.
Have I got a deal for you!
IMAGEMaster has created a complete web based Agenda Management Information System. The system, WebAgenda, collects submittals, tracks changes, routes items for review, distributes Preliminary Agendas, Publishes the Final Agenda, collects the Meeting Minutes and publishes the minutes in pdf format.
Here is a link to more details:
WebAgenda